Ending therapy is a significant decision, and doing so respectfully and effectively is crucial. While ideally, these conversations should happen in person, sometimes an email is necessary. This guide provides thorough directions on how to end therapy via email, ensuring you maintain professionalism and closure.
Why You Might Need to End Therapy via Email
There are several situations where ending therapy via email might be necessary:
- Relocation: Moving far away might make in-person sessions impossible.
- Time constraints: Scheduling a final session might be difficult due to time constraints.
- Emergency situations: In urgent circumstances, an email might be the quickest way to communicate.
- Difficult relationship: If the therapeutic relationship has become strained, email might be a less emotionally charged method of communication.
Important Note: While email can be a practical tool, it's always best to have a final in-person session if possible. This allows for a more thorough discussion and closure.
How to Write an Email to End Therapy
Your email should be clear, concise, and professional. Here's a step-by-step guide:
1. Subject Line:
Use a clear and concise subject line. Examples include:
- "Ending Therapy Sessions"
- "Notification: Conclusion of Therapy"
- "Regarding Future Therapy Appointments"
2. Opening:
Begin by respectfully stating your intention to end therapy. Be direct, yet polite. For instance:
- "Dear Dr./Mr./Ms. [Therapist's last name],"
- "This email is to formally notify you of my decision to conclude our therapy sessions."
3. Reason (Optional):
You are not obligated to provide a reason, but briefly explaining your decision can be helpful, especially if you have a positive therapeutic relationship. Keep it concise and avoid unnecessary details. Examples:
- "Due to my upcoming relocation..."
- "I feel I have achieved my therapeutic goals."
- "I've decided to pursue a different approach to my wellness at this time."
4. Practicalities:
Clearly state your last session date (if applicable) and any necessary arrangements, such as obtaining records.
- "My last session will be [Date]."
- "Please let me know the procedure for obtaining my records."
5. Gratitude (Optional):
Expressing gratitude for your therapist's support can be a meaningful gesture, even if the therapeutic relationship hasn't been perfect. For example:
- "Thank you for your support and guidance during our time together."
- "I appreciate your professionalism and dedication."
6. Closing:
End the email professionally and politely.
- "Sincerely,"
- "Respectfully,"
- "Best regards,"
7. Proofread Carefully:
Before sending, meticulously proofread your email for any errors in grammar or spelling. A well-written email demonstrates respect for your therapist's time and professionalism.
Example Email:
Subject: Ending Therapy Sessions
Dear Dr. Smith,
This email is to formally notify you of my decision to conclude our therapy sessions. Due to my upcoming relocation, I will be unable to continue our appointments. My last session will be on [Date].
Please let me know the procedure for obtaining my records. Thank you for your support and guidance during our time together.
Sincerely,
[Your Name]
Important Considerations:
- Emergency Situations: If you're experiencing a mental health crisis, do not rely solely on email. Contact emergency services or your therapist directly via phone.
- Insurance: Be aware of your insurance provider's requirements regarding termination of therapy.
- Follow-up: If you don't receive a response within a reasonable time frame (e.g., a few business days), consider following up with a phone call.
Ending therapy is a personal journey. By following these guidelines, you can ensure a respectful and professional conclusion to your therapeutic relationship, even when communicating via email. Remember to prioritize your mental well-being and seek support when needed.
